Your details
Social links (optional)
Live preview
Fill in your name or email to see a live preview
Gmail: Settings → General → Signature → paste.
Outlook: New Email → Insert → Signature → Edit → paste.
How to use the email signature generator
- 1
Fill in your details
Enter your name, job title, company, phone, email, and website. Add LinkedIn, X/Twitter, or Instagram for social links. The preview updates live as you type — no button press needed.
- 2
Check the live preview
The preview on the right shows exactly how your signature will appear in an email. It uses a table-based HTML layout that renders correctly in Gmail, Outlook, Apple Mail, and other major clients.
- 3
Copy your signature
Click 'Copy signature' to copy the rich HTML to your clipboard. This lets you paste it directly into Gmail or Outlook's signature editor and have it render with full formatting.
- 4
Paste into your email client
In Gmail: Settings → General → Signature → paste. In Outlook: New Email → Insert → Signature → Edit → paste. The HTML format is automatically preserved.
What makes a professional email signature?
Keep it concise
Limit your signature to 3–5 lines of contact details. Long signatures distract from your message content and look cluttered on mobile.
Use a consistent brand color
A single accent color (like your logo color) ties the signature to your brand identity without making it look like a flyer.
Include only essential links
One website URL, one or two social profiles maximum. Too many links reduce click-through rate because nothing stands out.
Avoid images for critical info
Many email clients block images by default. Keep your name, title, and phone as text — never embed them in an image only.
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Frequently asked questions
How do I add the signature to Gmail?
Click 'Copy signature', then open Gmail → Settings (gear icon, top right) → See all settings → General → Signature → Create new or select existing → click inside the signature editor and paste (Ctrl+V / Cmd+V). Gmail preserves the HTML formatting when you paste. Click 'Save changes' at the bottom.
How do I add the signature to Outlook?
Click 'Copy signature', then open Outlook → New Email → Insert tab → Signature → Signatures → New or select existing → click inside the editor and paste (Ctrl+V). For Outlook on the web (outlook.com), go to Settings → Mail → Compose and reply → Email signature, then paste.
Will the HTML email signature work in Apple Mail?
Yes. Open a new email in Apple Mail, click in the body, then go to Mail → Preferences → Signatures. Create a new signature, then switch to 'Edit → Paste and Match Style' or use 'Edit → Paste' to preserve formatting. Alternatively paste the raw HTML via an HTML editor like BlueMail.
Is it safe to paste my contact details into this tool?
Completely safe. This generator runs entirely in your browser — no data is ever sent to a server. Your name, email, phone, and social links are processed locally in JavaScript and never leave your device.
Can I use the raw HTML in my website's contact page or email template?
Yes. Click 'Copy raw HTML' to get the table-based HTML source. Table-based layouts are the industry standard for email HTML because they render consistently across all major email clients (Gmail, Outlook, Apple Mail, Yahoo). Paste the HTML directly into your email template or CMS.
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